For a long time, the Davis City Council has had a ballpark estimate for how much it will cost to repair roads, bike paths, and sidewalks. In fact, within that assessment that came out back in spring of 2013 were various plans that would allow the city to improve the condition of roads, hold the condition of roads constant, or hold spending constant.
While the stronger recommendation was for the city to take out a parcel tax to bond against, thereby producing a large sum of money, the city council held off on the tax measure after polling showed a lack of support. Instead, they have budgeted nearly $4 million the past two years, most of it from general fund sources, to create a fund base to get started on tackling the long-standing problem.
The Vanguard has been warning about this problem going back at least to 2009. At the same time, it has already recognized that the infrastructure needs of the city and deferred maintenance goes well beyond roads, bike paths, and sidewalks.
Back on March 12 of this year, a Request for Proposals was issued to invite interested consultants to produce a comprehensive assessment and plan to maintain the city’s assets. The city has now taken out a Building and Parks Assessment Agreement with Kitchell CEM.
According to a consent item on Tuesday, “The agreement scope will be delivered for a fee not to exceed $175,377. Funds to support the assessment of buildings exist in currently approved FY 2014/15 program budgets and total $125,377. Funds to support the assessment of Parks facilities will come from the unallocated Park Development Impact Fee fund reserve.”
The Building and Park Facilities Assessment is “in keeping with the City Council’s interest to recognize the condition of the City’s Building and Park assets and to develop a plan to sustainably fund the maintenance and replacement of the major critical infrastructure elements.”
Where there was a 30-year Facilities Replacement Schedule for various building components, that was completed five years ago, “it did not address either the physical condition nor realistic replacement costs. A long term maintenance and replacement plan does not exist for park facility assets.”
Staff expected the work will be completed by the end of October 2015, which will allow the information to be utilized for the next budget. Staff expects, “An inventory and assessment of approximately 77 building structures and 34 parks will be made of the major tangible assets and a report detailing the relative condition, replacement schedule, and life cycle costs that can be used by the Council during its long range fiscal planning.”
The city asks for the following tasks to be completed:
- Complete a physical inventory to quantify the City’s tangible assets.
- Assess the condition of the assets.
- Develop a 30-year life cycle replacement plan.
- Apply a forecasting formula to replacement recommendations.
- Review the City’s existing asset management tool (s) and make recommendations that will assist the City with managing its assets and annual fiscal decision making.
- Suggest best practice(s) to maintain a sustainable program.
- Include each site’s hardscape, pavement, and parking.
- Provide a project schedule including milestones.
- Participate in a minimum of two (2) meetings to clarify scope, approach, schedule, and progress.
- Identify additional material needed from the City to proceed.
While this is the first step, clearly we will have a good picture of what our infrastructure needs are for the 2016-17 budget. Moreover, it will have the information available in time for the city to consider a revenue measure on the 2016 ballot.